|
Events & Meetings

WELCOME MEETING & EVENT PLANNERS!

At Visit Mason City, we realize that coordinating any event can be an overwhelming task, but we’re here to help! Whether you need assistance with selecting a location for off-site events, securing hotel rates, obtaining the latest information regarding hotel availability, coordinating for tour options for the area or if you need a formal proposal to present to members, we are ready, willing and able. Plus, your event may quality for FREE money… Visit Mason City’s grant program provides financial assistance to help you attract attendees to your event. CLICK HERE to learn more!

Visit Mason City exists to ensure your success! To help you become familiar with the services offered, the following is a list of general services available. If you have a specific need that is not listed, please let us know, we would love to lend a hand in finding a solution.

HOW WE CAN HELP

Convention Bidding

  • Arrange on-site visits of convention facilities and local attractions
  • Contact lodging for bidding of accommodations
  • Contact convention facilities for bidding of meeting facilities
  • Contact restaurants / caterers for off-site meals
  • Assistance with local transportation arrangements
  • CLICK HERE to submit your bid request/RFP

Lodging Accessibility

  • VMC webpage address on marketing materials
  • VMC toll free number on materials to attain current lodging availability

Attendance Building Assistance

  • Assistance with bulk mail registration materials
  • Provide promotional materials for mailings

Registration Assistance

  • Provide volunteers to assist with registration
  • Provide name tags
  • Arrange for local dignitary to give welcoming speech

Free Information Items

  • Mason City Travel GuideĀ and Event Guide
  • Give-away items, city maps and community literature
  • Welcome signs

Tour Arrangements

  • Provide suggested itineraries and assistance with customizing your groups travel plans.
  • Assistance with special needs such as step-on guides, rental equipment, etc.

Entertainment Assistance

  • Provide planning assistance for special activities (example: barbershop performances, etc.)
  • Entertainment resource including guest speakers and entertainers

Media Liaison

  • Prepare and submit news releases to local and regional media
  • Assist with notification and coordination of news conferences

Tourism Marketing Grant Program

  • Grant program available to assist with costs associated with printing, advertising, welcome receptions and / or transportation

Destination Planner

  • Start planning your event in Mason City with the the official Mason City Destination Planner – This great resource is available free of charge – Download your copy now or complete theĀ web form and we’ll mail one to you!
We’re excited that you are considering Mason City for your next meeting, convention and event! We look forward to the opportunity of welcoming your group to our community. If you’d like further assistance, please contact Visit Mason City toll free at 800-423-5724 or CLICK HERE to submit your request for information.